August 12, 2024 Board Meeting Minutes

The Board of Commissioners of the Union Housing Authority met on Monday, August 12th, 2024, for the regular monthly meeting. Those in attendance were Bruce Morgan, Chairman,
Commissioner Genelle Alexander, Commissioner Mickey Gist and Resident Commissioner Jill Jeter. Staff present were Allen Whitener and Debbie Maness. Absent with Notice was Vice Chairman
Alexander Tucker.

Chairman Morgan called the meeting to order and welcomed those in attendance. He declared a quorum and opened the floor for public comments. Hearing none, he then requested a motion to approve the minutes from last month's meeting. Commissioner Genelle Alexander made the motion to approve the minutes, which was seconded by Commissioner Mickey Gist and
unanimously approved by the board.

In old business, the board upheld the eviction of the tenant that appeared before the board at last month's meeting due to continuing issues with disturbing the neighborhood and her conviction for illegal drugs. Ms. Maness then reported that J&N Pest Control began the initial spraying as per the contract and will continue with the monthly pest control as agreed upon. She also stated that Sailor's had graded the 101 Porter Street lot. There was discussion regarding the plans to utilize the vacant lot next door and Chairman Morgan reiterated that we need to finalize some
concrete plans for the area.

In new business, Ms. Maness told the board that a change order would be presented for approval at the next meeting. This order is a continuation of the on-going exterior work being done at AMP 1 for new parking spaces on Tillman Street. She gave an update on our recent bank account hack and informed the board that an arrest had been made and the investigation is continuing. We were able to recapture all our funds. Ms. Maness then stated that our 2023 Annual Audit would be conducted beginning Tuesday, August 13th and the auditor had been provided with all materials he had requested for the audit. She also reported that the authority has had some issues with a vendor who had failed to install signage throughout the property, and we were now in the process of replacing this vendor with a new one who has agreed to have the signs in place by the end of September. There was some discussion about our by-laws and the need to update them prior to the beginning of 2025. Chairman Morgan then requested that we start recording the monthly board meetings.

The following resolutions were presented for approval:

# 1513 - Collection Losses
# 1514 - Approved travel for Commissioners, Executive Director and selected staff to attend CCHRCO Annual Conference August 23 - 28, 2024 in Myrtle Beach, SC.

The reports on vacancies and work orders were distributed along with the monthly calendar.

There being no further business, Commissioner Genelle Alexander motioned to adjourn the meeting, seconded by Commissioner Mickey Gist, and unanimously approved by the board.

Our next meeting will be held on Monday, September 9th, 2024, at 5:00 p.m. at which time we will hold a public meeting for any questions/comments regarding our 2025 Annual Plan.