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RFP: Pest Control
For the full RFP - please contact our office.
2.0 - Scope of Work (SOW)/Technical Specifications (T/S): The HA is seeking proposals from qualified, licensed, and bonded entities to provide the following detailed services at the housing sites listed herein:
2.1 - General: It is the intent of the HA to retain a contractor to, pursuant to the requirements of this RFP and the ensuing contract, perform various pest control services, including (a) pest control and (b) bed bug eradication. The contractor shall coordinate all work through and with the designated HA contact person.
2.2 - Lot No.1, Pest Control Services: The pest control services proposed shall consist of both initial service and monthly service. It is the HA's impression that the initial treatment will include the application of a paste product in the interior (every 6 months), a granular product to the exterior (every 6 months) and a spray product to both the interior and exterior on a monthly basis. The HA realizes that the following noted guarantees are contingent upon all units within a building being treated within the same general period of time. All materials used shall be EPA approved.
2.2.1 - Pest Control Paste Treatment: The product applied shall be MRF 2000 or an equal or same as product. Each proposer shall enter all requested information pertaining to the proposed paste product(s) that he/she proposes to use on Attachment F (please note that the applicable manufacturer's specification sheets and MSDS sheets will be required from the successful proposer). It is the HA's understanding that this product is primarily for the control of German roaches. The paste shall be applied every 6 months in all rooms of the unit/area and shall be guaranteed for an equal period of time after application. As a part of the paste treatment process, the interior areas of the building not pasted (i.e. hallways) shall be sprayed in such a manner so as to not negate the paste process.
2.2.2 - Pest Control Granular Treatment: The products applied shall be Cob #5g, or an equal or same as product. Each proposer shall enter all requested information pertaining to the proposed paste product(s) that he/she proposes to use on Attachment F (please note that the applicable manufacturer's specifications sheets and MSDS sheets will be required from the successful proposer). It is the HA's understanding that this product is primarily for the control of ants and spiders. The products shall be applied once every 6 months in all developments and shall be guaranteed for an equal period of time.
2.3 - Lot No. 2, Bed Bug Services: The services proposed shall include treatment to all box springs and mattresses seams and cuffs; removal of dust covers on box springs and treat, then reattach; treatment to all furniture, including but not limited to, end tables, nightstands, dressers, pictures, clocks, etc. and any follow-up needed within 14 days after the initial service.
2.4 - General Treatments: It shall be the responsibility of the contractor to notify the designated HA contact at least 10 days prior to the treatment date of any regularly scheduled treatment. Such notice shall be contingent upon the approval of the HA manager. The contractor shall keep the manager informed of all pertinent issues during the treatment process and shall submit, in writing, within 3 working days, of discovery of such, notice of any and all problems relating to the treatment process or of any note-worthy conditions within the development that pertain to or affect the pest control treatment process.
2.5 - Vacancy Treatment: The HA may, from time to time, negate the effectiveness of the pest control treatment in a unit by painting over the treated areas. The HA shall retain the right to require the contractor to return to any such unit or area and again provide the treatment at the applicable unit price proposed the unit/area.
2.6 - Clean-out Charges: On a unit-by-unit basis, the HA will consider extra charges from the contractor for required treatment of a unit that may be extraordinarily infected. Such charges will be agreed upon by the HA and the contractor prior to the contractor beginning such service.
2.7 - Call-back Response: The contractor shall, if directed by the designated HA representative, respond to the site within 1 working day of being notified that the corrections need to be made. All 'call-backs" and ensuing additional treatment(s) during any guarantee period shall be at no charge to the HA, unless an action by the HA or an HA resident (i.e. denied entry, poor housekeeping, etc.), documented by the contractor at the original time of occurrence and delivered to the HA in a timely manner, precluded the contractor from being able to guarantee the original service-in this case, the contractor shall be entitled to additional payment for the additional service.
2.8 - Additional Services: It is possible that during the term of the ensuing contract the HA may have need of additional services from the contractor that have not been detailed herein or within the ensuing contract. Such work shall be calculated through mutual negotiation, using the information submitted by the contractor, including the proposed fees submitted by the contractor.
3.4 - Submission Deadline: The deadline for submission of all documents and paperwork Pertaining to this RFP is 5:00 p.m., Wednesday, May 29, 2024. If mailed, the postmark date must be no later than Wednesday, May 29, 2024. All documents must be enclosed in the appropriate envelope. Do not fold or make any additional marks, notations or requirements on the documents to be submitted! The package exterior must clearly denote "RFP, Pest Control Services" and must have the proposers name and return address. If hand delivered, the package exterior must clearly denote, "RFP, Pest Control Services" and must include the proposer's name, return address and phone number.
Mail to: Union Housing Authority
Attn: Debbie Maness
201 Porter Street
PO Box 664
Union, SC 29379
864.427.9679
Note: Proposals received after the published deadline will not be considered.
3.4.1 - Submission Responsibilities: It shall be the responsibility of each proposer to be aware of and to abide by all dates, times, conditions, requirements and specifications set forth within all applicable documents issued by the HA, including the RFP document, the documents listed within the following Section 3.6, and any addenda and/or required attachments. By virtue of completing, signing, and submitting the completed documents, the proposer is stating his/her agreement to comply with all conditions set forth within those documents. Written notice from the proposer not authorized in writing by the CO to exclude any of the HA requirements contained within the documents May cause that proposer to not be considered for award.
